The Member Portal Hub is your central space for everything related to your membership.
It brings together key information, tools, and guidance in one convenient place, helping you easily navigate your experience.
Designed to support members of all ages and fitness levels, the hub provides information relating to Aquatic and Fitness facilities, programs, and activities.
Its your guide to stay informed, manage your bookings, and find answers to your questions.
We’re pleased to let you know that Aquarena Aquatic and Leisure Centre is upgrading its customer management system from Links Modular Solutions to Perfect Gym, with the new system set to transition during the week of 10 November 2025.
This upgrade is part of our ongoing commitment to providing a more modern, user-friendly, and efficient service for all members and guests.
The upgrade is a direct result of the Customer Satisfaction Survey where members and swim school families asked for a more user friendly, and efficient member portal.
What this means for you
You’ll benefit from:
We’re upgrading to Perfect Gym to deliver a better overall experience for all our members, with modern features that make it easier to manage your bookings, membership, and communication with our team.
The new system will go live during the week of Monday 10 November 2025.
No. All existing memberships, students, and upcoming bookings will carry over to the new system automatically.
Yes, and it will be easier than ever. Perfect Gym offers a new-look online portal that’s faster, easier to navigate, and mobile-friendly.
We’ve carefully planned this transition to ensure there is no expected downtime or disruption to your membership or access to facilities. If any issues do arise that impact your membership, we’ll communicate with you promptly. Further details about bookings will be shared closer to the transition date.
Our friendly Customer Experience Team will be available to assist you with any questions during and after the transition.
If you need to contact us, please call (03) 9848 0000 or email reception.aquarena@alignedleisure.com.au.
Absolutely. Your privacy is of the utmost importance to us, and we have rigorous processes in place to ensure it is protected.
We are excited to announce that on Thursday 13 November 2025, we will be launching our brand-new CRM system – Perfect Gym.
This upgrade will make it easier than ever to manage your membership, book classes, and stay connected with our services. To make the change, we’ll have a short transition period.
Here’s what to expect:
The last day to make bookings via the old online portal (Active Carrot)
System changeover day.
Our current system will be offline, and some services will operate manually. Our email address reception.aquarena@alignedleisure.au will not be active for a period on this day due to system configuration. If you do receive a bounce-back email from us and your matter is urgent, please don’t hesitate to contact us by phone at (03)98480000.
Perfect Gym goes live! This means you can log into your client portal and see your details (please note, lessons & group fitness bookings won’t be there yet)
Online booking for group fitness and health club services reopens in the new Client Portal.
We will have roaming staff members during these key dates to support you through the changes and if you have any questions or need assistance please see the friendly staff in the red t-shirts.
What This Means for You
Members
Group Fitness
To book during this time, please see our reception team or call on (03)98480000.
Reset password: Visit Client Portal, click ‘Forgot password’, and enter the email address you provided at the time of membership creation. You will receive an email, follow the prompts to set a new password.
Not sure if you have an account? Follow the reset password instructions. If you do not have an account registered to that email a message will load stating ‘Email address not found.’
Our friendly Customer Experience Officers will be available to assist you with any questions you have about the system change, during and after the transition. If you need to contact us, please call (03)98480000 or email reception.aquarena@alignedleisure.au
No, like most web accounts, each account must have its own unique email address. You can create a free new email address, or some email accounts allow email address variations/aliases (e.g. adding a (+) or (.) to an existing address creates a new address on the same email account).
Yes, you can log into the client portal and unfreeze your contract earlier than you originally planned
If you would like to cancel your membership, please see our friendly Customer Experience team to fill in a cancellation form and they will cancel this membership for you.
No, this is not possible. You will need to cancel your membership, and they will need to sign up separately.
No, your membership access band / tag will not allow you access into the facility if you have an outstanding payment on your account.
*Please note our staff are happy to show/teach you in-person if you need a hand, however make up lessons must be self-managed by parents.
*Please note our staff are happy to show/teach you in-person if you need a hand, however make up lessons must be self managed by parents.
Once you have been assessed and have received a progression certificate you are able to enrol into a new class with your new level online.
Login to Client Portal
To View assessment
Swimming lessons continue throughout the year.
If your lesson falls on a public holiday, lessons will not run, and payment will not be deducted for the lesson.
There is a break over the summer / new year period where swimming lessons can be suspended. We will send information out on how to action this closer to the end of the year.
If your instructor changes there will be an email notification sent to you to inform you of this change.
If your group fitness class is cancelled by us there will be an email notification sent to you to inform you of this.
If you have paid for this class as a guest, there will be a credit on your account to use next time.
If your Reformer Pilates class is cancelled by us there will be an email notification sent to you to inform you of this.
Your Reformer Pilates pack will not have a class removed for this cancelled class.
Members – can book into our group fitness classes through the client portal 7 days before the class time.
Non-members / Guests – Can book into our group fitness classes through the client portal 2 hours before the class time.
Group Fitness timetable can be found here.
Reformer Plus/Reformer Concession Members, can book into our Reformer Pilates classes through the client portal 7 days before the class time.
Fill in the form and a member of our team will review your enquiry and respond as soon as possible.
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