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New Customer Portal, coming soon!

Membership Portal Hub

The Member Portal Hub is your central space for everything related to your membership.

It brings together key information, tools, and guidance in one convenient place, helping you easily navigate your experience.

Designed to support members of all ages and fitness levels, the hub provides information relating to Aquatic and Fitness facilities, programs, and activities.

Its your guide to stay informed, manage your bookings, and find answers to your questions.

We are upgrading our Customer Portal

We’re pleased to let you know that Aquarena Aquatic and Leisure Centre is upgrading its customer management system from Links Modular Solutions to Perfect Gym, with the new system set to transition during the week of 10 November 2025.

This upgrade is part of our ongoing commitment to providing a more modern, user-friendly, and efficient service for all members and guests.

The upgrade is a direct result of the Customer Satisfaction Survey where members and swim school families asked for a more user friendly, and efficient member portal. 

What this means for you

You’ll benefit from:

  • A more user-friendly online customer portal
  • Online Group Fitness class bookings made easier
  • Ability to manage your Swimming Lesson booking online
  • Live updates of Lap Lane availability via the Aquarena website

FAQ's

We’re upgrading to Perfect Gym to deliver a better overall experience for all our members, with modern features that make it easier to manage your bookings, membership, and communication with our team. 

The new system will go live during the week of  Monday 10 November 2025

No. All existing memberships, students, and upcoming bookings will carry over to the new system automatically.

Yes, and it will be easier than ever. Perfect Gym offers a new-look online portal that’s faster, easier to navigate, and mobile-friendly.

We’ve carefully planned this transition to ensure there is no expected downtime or disruption to your membership or access to facilities. If any issues do arise that impact your membership, we’ll communicate with you promptly. Further details about bookings will be shared closer to the transition date.

Our friendly Customer Experience Team will be available to assist you with any questions during and after the transition.
If you need to contact us, please call (03) 9848 0000 or email reception.aquarena@alignedleisure.com.au.

Absolutely. Your privacy is of the utmost importance to us, and we have rigorous processes in place to ensure it is protected.

Timeline during Transition

We are excited to announce that on Thursday 13 November 2025, we will be launching our brand-new CRM system – Perfect Gym. 

This upgrade will make it easier than ever to manage your membership, book classes, and stay connected with our services. To make the change, we’ll have a short transition period.

Here’s what to expect: 

The last day to make bookings via the old online portal (Active Carrot)

System changeover day.

Our current system will be offline, and some services will operate manually. Our email address reception.aquarena@alignedleisure.au will not be active for a period on this day due to system configuration. If you do receive a bounce-back email from us and your matter is urgent, please don’t hesitate to contact us by phone at (03)98480000.

Perfect Gym goes live! This means you can log into your client portal and see your details (please note, lessons & group fitness bookings won’t be there yet) 

Online booking for group fitness and health club services reopens in the new Client Portal. 

We will have roaming staff members during these key dates to support you through the changes and if you have any questions or need assistance please see the friendly staff in the red t-shirts.  

What This Means for You 

Members 

  • Suspension and cancellation requests will be taken in-centre only during the changeover period. 
  • Once your request has been entered in Perfect Gym, we’ll contact you to confirm. 

Group Fitness 

  • No online bookings available after 25 August in the current portal. 
  • Manual booking sheets will be used for classes on 11 and 12 November 2025 (to honour our 7-day booking policy). 

To book during this time, please see our reception team or call on (03)98480000.

Customer Portal FAQs

  • Convenient – Manage your bookings anytime, anywhere.
  • Fast & Easy – Skip the queues and save time 
  • Stay Informed – Get real-time updates on classes and programs 
  • All-in-One – One place for all your leisure needs 

Reset password: Visit Client Portal, click ‘Forgot password’, and enter the email address you provided at the time of membership creation. You will receive an email, follow the prompts to set a new password. 

Not sure if you have an account? Follow the reset password instructions. If you do not have an account registered to that email a message will load stating ‘Email address not found.’ 

  1. Go to the set your password page on the client portal. 
  2. Enter the email address associated with your Active Manningham membership and click submit.
  3. Follow the instructions in the email you receive to set a password for your account. 
  4. If you do not receive an email, first check your spam and junk inbox. If you still have not received an email, please contact us to check the email address associated with your membership account. 
  1. Access the client portal and log in using your username and password. 
  2. Select ‘Account‘ and choose ‘Edit Profile’. 
  3. Edit details as required. 
  4. Select ‘Save Changes’ at the bottom of the page. 
  1. Access the client portal and log in using your username and password. 
  2. Select ‘Account‘ and choose ‘Edit Profile’. 
  3. Use the drop down list to select the family member who you are updating details for. 
  4. Edit details as required. 
  5. Select ‘Save Changes’ at the bottom of the page. 
  1. Access the client portal and log in using your username and password. 
  2. Select ‘Payer (parent/guardian) Account’. 
  3. Select ‘Payment settings’. 
  4. Select ‘Add new payment method’ and update as required. 
  5. Select the student from the drop down list. 
  6. Select the drop down next to their lesson direct debit listing and choose the preferred payment method. 
  7.  
      1. Yes, please rest assured knowing that your privacy is of the utmost importance to us, and as such we have rigorous processes in place to ensure it is protected. View our privacy policy HERE.

Our friendly Customer Experience Officers will be available to assist you with any questions you have about the system change, during and after the transition. If you need to contact us, please call (03)98480000 or email reception.aquarena@alignedleisure.au

No, like most web accounts, each account must have its own unique email address. You can create a free new email address, or some email accounts allow email address variations/aliases (e.g. adding a (+) or (.) to an existing address creates a new address on the same email account). 

Membership FAQs

    1. Visit Client Portal and click “Join / Create Account” 
    1. Register your details and create your password. 
    1. Select ‘Next’. 
    1. Check your summary, complete the membership agreement and select ‘Next’. 
    1. Make payment: Select to pay ongoing direct debits with a bank account or credit card. Initial balances (join fee + pro rata) must be paid by credit card. Note, payments are handled by our secure 3rd party provider Payrix. 
    1. You will receive an email confirming that you are now a member with your contract attached. 
    • Visit us to collect your membership access band / tag and ask us any questions you may have. 
  1. Log into the Client Portal and click Contract details under ‘Account’ tab 
  2. Select your membership 
  3. Click ‘Freeze Contract’ 
  4. Select which suspension you require, i.e. Medical or Membership suspension. 
  5. Select your start and end date for your freeze along with the reason for your freeze. 
  6. Select ‘Confirm’.
  7. You will receive an email confirming your freeze, if this email is not correct, please log back into the client portal and update the details. 

Yes, you can log into the client portal and unfreeze your contract earlier than you originally planned

If you would like to cancel your membership, please see our friendly Customer Experience team to fill in a cancellation form and they will cancel this membership for you. 

No, this is not possible. You will need to cancel your membership, and they will need to sign up separately. 

No, your membership access band / tag will not allow you access into the facility if you have an outstanding payment on your account. 

Learn to Swim FAQs

    1. Login to the customer portal 
    1. Select ‘My Bookings’ 
    1. Select the date you are absent 
    1. Select ‘Manage Bookings’ 
    1. Select ‘Cancel booking’ next to the student’s name 
    1. Select ‘Confirm Cancellation’ and you will receive a make-up credit (see the Make Up Policy page on our website for terms and eligibility). 

    *Please note our staff are happy to show/teach you in-person if you need a hand, however make up lessons must be self-managed by parents. 

  1. Login to the customer portal 
  2. Select Book 
  3. Select Courses 
  4. Select the blue toggle-switch in the top left hand corner to “single/make-up lesson” 
  5. Use the filter to select your relevant level 
  6. Use the timetable to find your preferred day and time associated to your level 
  7. Select ‘Book now’ to bring up your options 
  8. Select ‘Book now’ next to the student’s name 

*Please note our staff are happy to show/teach you in-person if you need a hand, however make up lessons must be self managed by parents. 

    1. Login to Client Portal 
    2. Transfer student to new class time 
      • Select ‘Book’ tab 
      • Select ‘Courses’ 
      • Filter by Activity type ‘Swimming Lessons’ 
      • Filter by level required for example ‘Level 2’ 
      • Find day and time required. 
      • Click ‘Enrol now’ 
      • Next to the student’s name click ‘Transfer here’ (clicking ‘Enrol Now’ will start a new enrolment, make sure to only click ‘Transfer Here’) 
      • Select the group you wish to transfer from 
      • Select ‘Next’ 
    3. Confirm changes made 
      • Select ‘Confirm transfer’ (double check the date of your first lesson) 

Once you have been assessed and have received a progression certificate you are able to enrol into a new class with your new level online. 

  1. Login to Client Portal 
  2. Transfer student to new class time.
    • Select ‘Book’ 
    • Select ‘Courses’ 
    • Filter by Activity type ‘Swimming Lessons’ 
    • Filter by level required for example ‘Level 1’ 
    • Find day and time required. 
    • Click ‘Enrol now’ 
    • Next to the student’s name click ‘Transfer here’ (clicking ‘Enrol Now’ will start a new enrolment, make sure to only click ‘Transfer Here’) 
    • Select the group you wish to transfer from 
    • Select ‘Next’ 
  3. Confirm changes made 
    • Select ‘Confirm Transfer’
  •  

Login to Client Portal 

To View assessment 

  • Select ‘My Account’ 
  • Select ‘Skills’ 
  • Select which student you would like to view the skills for by using the drop-down box. 

Swimming lessons continue throughout the year. 

If your lesson falls on a public holiday, lessons will not run, and payment will not be deducted for the lesson.

There is a break over the summer / new year period where swimming lessons can be suspended. We will send information out on how to action this closer to the end of the year. 

Group Fitness FAQs

  1. Access the client portal and log in using your username and password.
  2. Click Book up the top section of the portal.
  3. Find the class you are wishing to book into.
  4. Click Book now on the right hand side.
  5. Click Book now on the second screen which will confirm your class booking.
  6. You will then receive a confirmation email that you have booked into this class.
  7. If this confirmation email is incorrect, please ensure you have booked into the correct class using the ‘My Bookings’ section on the client portal. 
  1. Access the client portal and log in using your username and password.
  2. Select ‘My Bookings’ to see class bookings.
  3. You will be able to view all bookings for you.
  1. Access the client portal and log in using your username and password.
  2. Select ‘My Bookings’ to see class bookings.
  3. You will be able to view all bookings for you.
  4. Click cancel booking on the right hand side.
  5. Go back to the Book button at the top and book into the class you are wanting to book into

If your instructor changes there will be an email notification sent to you to inform you of this change.

If your group fitness class is cancelled by us there will be an email notification sent to you to inform you of this.

If you have paid for this class as a guest, there will be a credit on your account to use next time. 

If your Reformer Pilates class is cancelled by us there will be an email notification sent to you to inform you of this.

Your Reformer Pilates pack will not have a class removed for this cancelled class. 

  1. Access the client portal and log in using your username and password.
  2. Select ‘My Bookings’ to see class bookings.
  3. You will be able to view all bookings for you.
  4. Click cancel booking on the right-hand side.
  5. Click cancel booking again on the next screen.

Members – can book into our group fitness classes through the client portal 7 days before the class time.

Non-members / Guests – Can book into our group fitness classes through the client portal 2 hours before the class time. 

Group Fitness timetable can be found here.

Reformer Plus/Reformer Concession Members, can book into our Reformer Pilates classes through the client portal 7 days before the class time.